Administrative Assistant

Nature of Job:

Under general supervision of attorneys, performs complex secretarial and administrative duties, often related to a specific area of law or specialized function of the law office. May supervise, schedule and guide the activities of other firm personnel including part-time staff and interns. The principal emphasis is on providing administrative support and coordinating administrative aspects of the office. Prioritizes, anticipates and resolves administrative issues. A high level of independent judgment, initiative and problem-solving skills are required. Integrity, follow through and confidentiality are important personal characteristics.

Examples of Work

• Handle payroll duties twice monthly
• Handle accounts receivable and checks coming in on a daily basis
• Handle accounts payable and help manage cash flow
• Manage administrative and personnel filing systems
• Coordinate attorneys' calendars and confirm appointments
• Manage flow of work into/out of attorneys' offices
• Act as primary liaison with external contacts including service, telephone and tech providers
• Produce annual review letters for sending to Clients
• Produce billing invoices for sending to Clients
• Track centers of influence
• Perform other related duties as assigned

Education, Experience, and Abilities

Requires a minimum of a high school diploma or GED. Previous administrative experience a plus. Requires extensive knowledge of office practices and procedures; ability to handle multiple assignments concurrently; knowledge of the principles and practices of office management; ability to analyze and interpret data, make independent decisions, plan, assign, review and evaluate the work of other personnel; demonstrate ability to use advanced techniques in word processing, spreadsheet, database and presentation software; and the ability to communicate effectively and interact well with people of all ages and diverse backgrounds.

Special Requirements

May need to take typing and/or transcription test. Experience with TimeSlips, Intuit (QuickBooks & Quicken), Microsoft, and Corel programs a plus.

The Examples of Work are not intended to be an exhaustive list of all responsibilities and duties assigned to this position.

This position description is subject to change, reflecting requirements of the clients and the firm as well as capabilities of the incumbent.

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